Work in Progress

This page contains general information. Detailed description and illustrations will be added by November 24th.

Fuel Refueling

Import

This is the primary method for processing large amounts of data from fuel card providers.

Supported Providers

Provider	Status	Notes
Circle K	✅ Active	Full support
DKV	✅ Active	Full support
NESTE	❌ Not Supported	Planned for future
Viada	❌ Not Supported	-

Import Process

1. Click the "Import" button.
2. Select the provider from the list.
3. Upload the .xls or .xlsx file.

Analysis Results

The system automatically checks each row and assigns a status:

Success (Green)

Record fully recognized. Fuel card found in the system and successfully linked to a vehicle.

Warning (Orange)

Record will be imported, but is not linked to a vehicle.

• Reason: Fuel card number not found in the system or card is not assigned to any transport.
• Action: You can manually assign the card later.

Error (Red)

Critical error. Record will not be imported (e.g., missing date or quantity).

Manual Entry

Used when fuel is purchased:

• With cash.
• With a personal bank card.
• At a gas station where the company fuel card does not work.

Mandatory Fields

You must fill in all fields marked with an asterisk (*):

• Quantity (L): Exact fuel quantity (e.g., 50.50).
• Price (€): Final total amount on the receipt.
• Supplier: Gas station name.

Receipt Photo

Requirements

Every manual entry must have a copy of the receipt.

• Max file size: 15 MB.
• The photo must be clear and legible.

Once uploaded, the record will be visible in the general report and assigned to a specific trip or vehicle.